BY-LAW NUMBER 2006-45
THE CORPORATION OF THE TOWNSHIP OF RIDEAU LAKES
BEING a By-Law to adopt a Policy Statement entitled “Process and Criteria
for the Awarding of Private Road Grants.
WHEREAS it is deemed necessary to establish a Policy Statement for “Private
Road Grants”;
NOW
THEREFORE the Council of The Corporation of the
Township of Rideau Lakes enacts as follows:
1.
That the Policy Statement entitled
Private Road Grants be approved and adopted.
2. That
any other By-Laws, Resolutions, Motions or actions of Council that are in contravention of this By-Law are
hereby repealed.
Read a first and second time this 5th
day of June 2006.
Read a third time and finally passed this 5th
day of June 2006
_________________________ _________________________
Ronald E. Holman Dianna
G. Bresee
Mayor Clerk
Policy Statement: To Establish the Process and Criteria for the Awarding of Private Road Grants.
The objective is to assist and encourage the improvement of
private roads resulting in better accessibility for regular and emergency
traffic.
Background
As part of the 2006 Budget process, the Council of the Township of
Rideau Lakes has directed staff to develop a policy for residents on private
roads to obtain a grant to assist with the maintenance of private roads within
the township.
A grant in an amount to be determined will be awarded to those
associations who meet all of the criteria and conditions within this policy.
Eligibility for Application:
- Only
occupied residences fronting on a private road which form an association
and meet at least once per year.
- Eligible
roads must have an association membership roll representing at least 2/3
of the residents dependent on that road for access to their property.
- The
association must hold at least an Annual General Meeting; appoint
officers; including a president, secretary and treasurer. At least 2
people must hold these positions.
- A bank
account in the association’s name must be opened and maintained.
- Minutes for
all association meetings must be taken and stored.
Applications must include:
- A copy of
the association’s December bank statement and all meeting minutes from the
latest year.
- A complete
and balanced budget for the year of application that identifies and states
the amount of the Township grant revenue.
- A complete
Statement of Revenue and Expenditures for the previous year.
- The
association membership list and slate of officers.
- All paid
invoices directly related to the private road for the current application
year.
Other Conditions
- The
Treasurer must receive applications before December 31 of the current
fiscal year. No application will be considered for the previous year(s).
- Township
staff will determine private road length for grant purposes.
- The township
Treasurer will be responsible to review grant applications and determine
their eligibility based on this policy.
- Grants are
dependent upon their inclusion in and council acceptance of the annual
Township budget (in the year subsequent to the application) and payment
will be made following final budget approval.
Private Road Grant Application
Name of Private Road Association:
________________________________________
Year of Application: __________________
President or Secretary:
________________________________
Phone #: _________________
Address:
_____________________________________________________________
Email: ________________________________
Please refer to the attached Township
Policy Statement for:
